October 2023

Manitoba Trail Riding Club

Meeting Minutes

Date:  October 3, 2023

Location: Zoom

Meeting called to order at 6:39 p.m.

Attendance:   Kari Hasselriis, Terry McKee, Brenda Tolpa, Iris Oleksuk, Angela Roberts, Linda Gillies, Mary Anne Kirk                                                       

Regrets: Linda Gillies

Approval of previous Minutes: Moved by Angela, Seconded by Iris, carried

Additions to agenda:  None

Treasurer’s Report

GIC – $2,227.54, Chequing – $3,833.22

4 family members, 29 single members for a total of 37

Receipts: $156.80 from Iris for Grey Cup tickets.

Grosse Isle Review– Very good ride, well attended and enjoyed by participants. There were approximately 17 riders, many of whom were new.  There were also a variety of different breeds of horses participating. 
MHC Meeting Summary– Iris attended the meeting and reported the following: MHC is looking for different clubs to do demos at the March Brandon Winter Fair.  MHC will cover travelling and stabling costs.  It was suggested that one of our horses attend with club members demonstrating a vet check and talking about how the rides are run.       There were 30 MHC members who won $100 each to cover competition expenses.  Our club had 5 members win expense money. Each MHC club shared information regarding their club’s year.  Dianne shared that MHC will be offering a webinar online course on October 26 on boarding and leasing horses.  They are also planning on doing something to celebrate their 50th anniversary. Also there was discussion regarding a team challenge where each club could earn points.  More info to follow regarding this idea. 
AGM and Awards Evening – Kari and Brenda met and have ordered awards for this ride season.  They are waiting for DRM to send mileage information so that mileage pins, badges and plaques can be finalized.  – After discussion it was decided that Kari will contact The Feast to order the meal when we have finalized numbers for the dinner.  At this time it looks like we will have approximately 15 to 17 people attending.  – Next week Kari will contact individual club members to determine who will go to The Nonsuch and Patent 5, two nearby bars to meet members who may want to go for a pre-dinner drink.  – The free dinner will be held at Sport Manitoba followed by the AGM with elections, ride date planning and awards.Kari Brenda Kari       Kari
Board Positions for 2024– Madeline has volunteered to take on the role of secretary.  Ashley Fudge will be Member at Large and a new MHC rep is needed beginning January, 2024 
New Ideas for Future Awards– At the present time the club has 8 awards not including plaques, badges and pins.  The awards’ budget is $550.00.  As items like coolers and blankets are getting more expensive the club may want to rethink what awards are given.  Kari suggested that we discontinue the Reserve award for each division, providing awards for champions only and then add an award for high overall mileage award including marking and de-marking miles and a High Point Award.  This topic will be discussed further at future meetings. 
Quad Update           – Kari and Mary Anne have received a 22 page document from the province regarding the funding for the quad which the club successfully applied for.  They will discuss next steps in acquiring the funds. – Kari will talk to a couple of insurance companies to learn what kind of insurance is required, what liability issues, training or licensing is required, etc.  – The club will need to have a special “Quad Meeting” to develop a policy document regarding use, storage, etc. of the machine.Kari Mary Anne     Kari
Pony Club Mock Ride  – Melanie asked if the club would be interested in doing a mock ride for Etta’s Pony Club.  This is seen as a wonderful opportunity to introduce young riders to the sport and hopefully gain new club members. 
Grey Cup     Fundraiser – Iris has distributed some of the tickets but still has about 600 tickets that need to be sold.  All club members are encouraged to sell, sell, sell as this is an excellent fundraiser.  
Next Meeting – Friday, November 3, 2023 at Sport Manitoba.  Dinner at 6:00 p.m. followed by the AGM at 6:30.   

Motion to adjourn: Moved by Iris, seconded by Angela.  Meeting adjourned: Time 7:45 p.m.