Manitoba Trail Riding Club
Meeting Minutes
Date: May 4, 2023
Location: Zoom
Meeting called to order at 6:30 p.m.
Attendance: Kari Hasselriis, Terry McKee, Brenda Tolpa, Iris Oleksuk, Angela Roberts Regrets: Mary Anne Kirk, Linda Gillies
Approval of previous Minutes: Moved by Angela, Seconded by Iris, carried
Additions to agenda: None
Treasurer’s Report: Not available. Kari will submit receipts to Mary Anne and then she will mail the cheques to Iris. Mary Anne will arrange for and purchase the Directors Insurance this week.
| Item: | Discussion: | Action |
| Update on the Treasurer | Mary Anne reports that she is feeling better and will be able to complete work that is required in the next week. We have documents to describe the duties and roles of the President and Ride Manager and will ask Mary Anne to help us create a similar document for the role of the treasurer. At our next meeting the club will ask Mary Anne to mentor someone for the role of treasurer at a time and place that is convenient for her. This document will ensure that if a treasurer is not able to carry out their role due to illness, etc. someone will be able to fill in until the treasurer is able to return. | Terry, Brenda, Kari |
| MHC AGM Report | Iris shared information from the MHC AGM which can be found in the minutes of the MHC AGM. Our Mary Greenslade was the MHC Volunteer of the Year!! | Iris |
| Updates: Quad Application, Pins, Patches and Pamphlets | The quad application was returned as it required some additional financial details. Brenda edited the details and resubmitted the application. Kari ordered 36 patches for $410.00 which should be sufficient for the next while. It cost $50 to have the design digitized. Each patch is $10. We have many pins; they just need to be engraved. Kari will have extra MTRC pamphlets at the Belair ride if anyone needs more to hand out to interested riders. | Kari, Brenda Kari Kari |
| New Member or Rider Guide | Carla typed Linda G’s noted for the new member/rider training and conditioning guide. Kari will send it to new members and post it as a new file on Facebook. It can be distributed electronically with ride registration information. | Kari |
| Belair Ride | Dr. Jenna has confirmed that she will be the vet for this ride. She will also have a vet student accompanying her. The stipend for a ride is $350.00. If there are over 25 horses, the club will pay the vet an extra $25 per horse for every additional horse over 25. If there are over 25 riders the vet student could help vet junior horses or assist with pulses. | |
| Next Meeting | Tuesday, June 6 at 6:30 p.m. at Iris’s house. |
Meeting adjourned: 7:30 p.m.