June 2023

Manitoba Trail Riding Club

Meeting Minutes

Date:  June 5, 2023

Location: Hosted by Iris

Meeting called to order at 6:55 p.m.

Attendance:   Kari Hasselriis, Terry McKee, Brenda Tolpa, Iris Oleksuk, Angela Roberts, Mary Anne Kirk, Linda Gillies

Approval of previous Minutes: Moved by Angela, Seconded by Brenda, carried

Additions to agenda:  None

Treasurer’s Report:  GIC – $2,210.96, Chequing – $3,492.72

4 family members, 24 single members for a total of 32

Belair RoundtableMembers discussed the Belair ride in terms of what went well and what we can learn to improve.   Due to exceptionally large numbers or entries the club will consult with vets prior to the ride to determine the maximum number of competitors.  Competitive entries will be capped at this number and a cancellation list will be generated.   The club will develop a list of people who are trained and qualified to act as pulse checkers to help the vet with pulse checks for large rides.  Vets will also be asked if they know vet techs or vet students who would like to volunteer as pulse checkers.   It was recommended that the club not include non competitive riders in the numbers for a capped ride.  Non competitive riders can wait to be vetted when the vet is not busy vetting competitive riders.   Competitors will be reminded to be respectful, polite and cooperative at all times with the vet and volunteers at MTRC rides.  We cannot run rides without our vets and volunteers so this must to be a positive and enjoyable experience for everyone involved.   There is a need to make sure all riders are aware of the rules especially: Horses must trot into camp from the ½ mile marker, Horses must maintain forward motion from the 2 mile marker to the finish Riders must remain in the saddle when the horse is in forward motion.  If a rider dismounts and leads a horse forward along any part of the marked trail they must return to the spot they got off, remount and continue.    Ride Managers should ensure that the crewing area is a safe size for the number of entries in order to create a safe environment for horses and riders.  To avoid confusion, the crewing area could be marked with small pylons.  It was suggested that if possible, Ride Managers develop a map of the area showing where the crewing area, parking area, office, vet check area, washrooms, etc. are located.    At a later date Kari would be interested in finding an alternate trail to avoid the stretch of gravel road.  If anyone is interested in helping they can let her know.   Riders get mileage for marking and demarking.  Horses ridden by a MTRC member get mileage for marking and demarking.                                                                          Ride Managers             Kari
Spruce WoodsAngela has the permit for Spruce Woods.  There are special conditions which include NO open fires due to the dry conditions.  Fires are allowed in designated fire pits but must be completely extinguished when campers are finished. The crewing may be up on the hill to avoid gopher holes and bugs. 
Registration IssuesBrenda has set up a new account to avoid people who register not getting their confirmation email.  When people register now they will also be reminded to check their spam. 
Score CardsKari will order 200 new score cards on the waterproof paper as we are almost out.Kari
Birds Hill RideTrisha reports that she has enough volunteers for the ride but is still looking for a vet.  Kara Rutherford from Woodlands Vet was suggested as someone to contact.Trisha
Next MeetingMonday, July17 at 6:30 p.m. on Zoom 

Motion to adjourn: Moved by Linda G., seconded by Angela.

Meeting adjourned: Time 8:00 p.m.