Manitoba Trail Riding Club
Meeting Minutes
Date: August 22, 2023
Location: Zoom
Meeting called to order at 7:05 p.m.
Attendance: Kari Hasselriis, Terry McKee, Brenda Tolpa, Iris Oleksuk, Angela Roberts, Linda Gillies, Mary Anne Kirk
Approval of previous Minutes: Moved by Angela, Seconded by Linda, carried
Additions to agenda: Fundraising
Treasurer’s Report:
GIC – $2,227.54, Chequing – $3,931.72
4 family members, 29 single members for a total of 37
Receipts: $117.60 for Kings.
| Item: | Discussion: | Action |
| Birds Hill Ride Review | – Good turnout and the ride went well. – After discussion and at a vet’s recommendation it was decided to discontinue requiring use of the serpentine for the trot out. It may be used at the vet’s discretion if there is a concern re soundness. | |
| Grosse Isle Ride Update | – Kari gave Linda the ribbons and Ride Manager information for her ride. – Linda has lined up the volunteers needed for her ride: Carol – timer, Mary – scribe, vet – Neil. – The ride will be capped at 25 competitive riders. – Entries will go live on September 5th. – Linda will contact Carrie re rental of the porta-potty -Linda will contact Neil to confirm he is available to vet the ride. – Linda will remind riders to wear a vest or bright colours as it is duck hunting season. Riders should also be prepared for the occasional sound of shooting in the distance. | Linda |
| Ride Manager Role and Survey Results | – The survey results showed that the two reasons people don’t volunteer to Ride Manage are: 1. They don’t know what to do and 2. It appears to be too much work. – To help make the Ride Manager Role less onerous it was proposed that Ride Manager role be divided into three parts so that it becomes more of a “Ride Team”. Paper Work – post ride info, get permits, line up the vet and volunteers.Camp Manager – Set up and tear down campTrail Marker – Mark trail and line up demarking volunteers. – A Ride Manager could chose to do all three roles or recruit volunteers for the different roles. – This idea will be finalized at the AGM. If passed the roles could be defined in smaller manuals. The Ride Manager would be the overall leader. | Linda |
| Quad | – A future date will be set for a specific quad meeting to set policy for and use of the new quad. – It was suggested that a free quad safety course could be held at MHC. Snacks could be provided. This could be a prerequisite for using the quad to mark trail. – Dianne from MHC suggested that it may take 5 months before the money is available for the quad purchase. | |
| 5. AGM | – The AGM will be a catered social evening held at MHC on Friday, November 3. There will be a short AGM with an election, awards and setting ride dates. – There are several nearby pubs (Nonsuch, Patent 5) that could be included in the evening’s events. – Kari will contact DRM to let them know about this event. – Members are asked to suggest names of recommended caterers with Board members. – A budget of $500 was suggested for the AGM and $550 for prizes. | Kari |
| 6. Revealing Points When Giving Ribbons | – After discussion it was decided that if there was a tie it would be announced how the tie was broken. Points will not be announced. | |
| 7. Completion Ribbons | – The club will discontinue giving Completion ribbons and they will not be re-ordered. | |
| 8. Scavenger Hunt | – For future discussion | |
| 9. Next Meeting | – Tuesday, October 3 at 6:30 p.m. via Zoom |
Motion to adjourn: Moved by Kari, seconded by Terry.
Meeting adjourned: Time 8:40 p.m.