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Sept. 2016

Manitoba Trail Riding Club

Meeting Minutes

Sep 1, 2016

Location:  Iris Oleksuk’s Residence, Winnipeg, MB

Meeting called to order at 7:00 p.m.

Attendance:  Iris Oleksuk, Angela Roberts, Mary Anne Kirk, Emil Kucera, Hailie Emms, Linda Gillies, Linda Cruden, Kelli Hayhurst, and Natalie Nordin.

Minutes from Jun 9 meeting were adopted as read by Natalie, seconded by Mary Anne, carried.

Treasurer’s Report:  $2,156.49 GIC, $2,831.58 Chequing.

Membership: 25 single, 1 family = 27 total

Motion to accept, Angela and Linda G., carried.

Old Business

Item:

Discussion:

Action:

Waivers

Rules committee to hold a meeting after AGM to review and revise the waivers.  Iris will get a copy of DRM waiver for comparison.

Rules Comm.

Audit

Tabled.  The auditor has had a busy season and will get to it as soon as possible.

Mary Anne

Rule Book and score card

Electronic copy of Rule Book and Score card has been sent to Webmaster.  Both are available on the website.  Rules committee to meet and review score card and rule book to ensure harmony.

Rules Comm.

Canopy Logo

The canopy works great!  Hailie has stenciled a decal on the canopy top.  She will include MTRC on the fabric overhang on all sides. 

Hailie

Fundraiser Idea – Paint Nite

An inquiry was made on the FaceBook site asking if there would be any interest in having a Paint Nite fundraiser.  There does appear to be interest and Angela will look into setting something up on Tuesday, 18 October.  **UPDATE** Angela contacted the admin at Paint Nite and they require at least 8 weeks to coordinate.  More info to follow.

Angela

Hailie

Write up - Laura Clark

An article about MTRC has been printed in Amateur Sports News.  Iris distributed to the members at the meeting.

Iris

Whiteboard and markers

Iris will purchase before Belair ride.

Iris

Promotional Swag

Angela received a parcel in the mail from 4imprint with a few promo items and a catalog of items that can be printed with our logo.  Iris and Angela to take a look and find items for year-end.

Angela

Iris

Sandilands Ride

No Sandilands ride this year.

 

BHP search for alternate staging areas

The requirement for a different staging area is not required as the costs were not as bad as expected.  Only $267.75 paid to MHC for the event.

 

New Business

MEC 2016

No vet yet.  Maura is marking the trails but would like someone from MTRC to demark.  Everyone registers with MHC for this event as this is not done through MTRC, it is open to all riders.  Emil will check MHC/MEC website for timings.  Entries are due next week.  Iris will send out an email to the membership reminding them.  Linda Cruden is the ride manager.  Volunteers, so far, are Mary Anne, Carol and possibly Kelli.

Iris

Belair Ride

Volunteers, so far, Natalie, Iris, Carol.  Emil may de-mark some of the trail.  Vet is Kara Rutherford.  Angela to send a copy of the score card to Hailie to forward to the vet.  Poster is done.  To be sent to Emil to post to the website.  We are expecting some new riders.  Thanks to Rod Oleksuk for fixing up the sandwich board ride sign before the Belair Ride!

Hailie

 

AGM

5 November, 2016 location TBD.  Hailie will call around to find a spot to accommodate.  The secretary has to provide notice of 21 days for notification of AGM and changes being made to the bylaws.  Kelli will review the bylaws for required changes.

Hailie

Kelli

Bud Spud fundraiser

We would like to move the Bud Spud fundraiser to Jan.  Iris will contact the Curling Club to check availability for 20 January.

Iris

Donation to Darice Whyte

Linda Gillies made a motion to donate $250 to Darice Whyte for competing in the Tevis Cup ride on 23 July 2016.  Emil seconded the motion. All in favour. Carried.

 

Bills

Paint and stencil/set up for MTRC decal on canopy

Hailie purchased a stencil and paint to apply a decal to the canopy before loaning it to DRM for the CEC. $103.71 paid to Hailie.

 Iris

Mary Anne

Next meeting:  October 3rd at Hailie Emms’ residence, Stony Mountain, MB at 6:00 p.m.  This meeting is a potluck.

Motion to adjourn made by Angela, seconded by Linda G., carried.

Meeting adjourned: 8:02 p.m.