March 2016

Manitoba Trail Riding Club 

Meeting Minutes 

  March 22, 2016

Location: Smitty’s Family Restaurant, Selkirk, MB 

Meeting called to order at 10:10 a.m. 

Attendance: Iris Oleksuk, Angela Roberts, Hailie Emms, Janine Thomson, Jen Simons, and Linda Gillies. 

Agenda approved and adopted as read by Angela, seconded by Jen, carried.

Omissions from the Minutes from February 27, 2016 meeting:  Juniors will be competing for placings (first and second only) Accepted by all, seconded by Jen, carried.

Treasurer’s Report: $2,145.76 GIC, $3,784.84 Chequing.

Membership: 13 single, 1 family = 15 total

Motion to accept, Iris and Linda, carried. 

Old Business






300 Mile pin for Emil

Tabled.  Emil was not at meeting.


Score Card Revision

Complete.  Quote for 125 copies on weatherproof paper $221.77 plus taxes.  Angela made a motion to order on synthetic paper, seconded by Hailie.  Order has been placed with Print It On Inc.  Jen is completing the descriptive to be put in the rule book with the score card.



Waiver Forms

Angela will create an electronic copy of our previous waiver for modification if necessary, meeting of Rules Committee will be held on 14 April at Angela’s house.  To be added to the ride registration forms.

Rules Comm.

Rule Book

Jen to send the scorecard descriptive to Angela to be added to the rule book.  Angela will get photocopies made once the document is complete.  Hailie made a motion to purchase the booklets, seconded by Janine.


Thank you cards for future use

Angela has requested photos from Darice.  We would like to have thank you cards printed with our logo and a photo from our events.  Eight photos were presented and voted on.  Angela will send draft for quote.
Angela to send list of sponsors from Fundraiser to Emil to post on website.


Article for submission to local newspapers

Linda is working on it, has found it difficult to get interest for the materials.  We should use local winners to promote our club as an Interlake interest piece.  Hailie can get a contact at the Tribune to Linda.  The article will be a recap and will provide the new ride schedule from the pamphlet.



Ride Manager’s Book

Iris has put it together and brought copies to the meeting to be reviewed.  It provides a broad scope view of managing a ride as well as a more tailored timeline for those that are new to managing.


Volunteer Appreciation Evening

Will be held at Iris’ on 9 April, 2016 at 6 p.m.

2015 Ride mgrs

Vets for the new ride season

Still need a vet for Sandilands and Belair.

Ride Managers


Pamphlets have been printed and were brought to the meeting for distribution.  For those that would like to get some for distributing, please contact Angela at akrobert@mymts.net or 204-461-3637.


Audit for Club books

Mary Anne has found an auditor for the books.


New Business


Will be held on 1 May, 2016.  MTRC needs to send a representative, Hailie has volunteered.


Sandilands Ride

Still need a vet.  Kelli has contacted Central Vet Services but was not at the meeting for status update.


Clinic – 21 April

Get Your Horse’s Back Up with Equine Competition Coach, Emma Tarvis.  The event will be held in Janine’s arena on 21 April from 7-9:00 p.m. Registration deadline is 18 April.  MTRC members are $10, non-members $15 – Pre-registered.  Walk ins are $15 for members and $20 for non-members.  See Facebook page or website poster for details.  Bring your own chair!  Iris will send out poster.






Postage for Thank you cards

Angela submitted a bill for $26.78.

Mary Anne


Print It On bill for pamphlets.

Angela submitted a bill for $219.88

Mary Anne


Angela made a motion to pay the bills, seconded by Hailie.

Next meeting:  The next meeting will be at Linda Gillies in Grosse Isle, 26 April 2016 at 6:00 p.m.  This meeting will be a potluck.

Motion to adjourn made by Angela, seconded by Janine, carried.

Meeting adjourned: 8:14 p.m.