April 2016

Manitoba Trail Riding Club 

Meeting Minutes 

  April 26, 2016

Location: Linda Gillies’ Residence, Grosse Isle, MB 

Meeting called to order at 6:38 p.m.

Attendance: Iris Oleksuk, Angela Roberts, Hailie Emms, Janine Thomson, Natalie Nordin, and Linda Gillies. 

Canopy was added to the Agenda.  Approved and adopted as read by Angela, seconded by Natalie, carried.

Minutes from March 22, 2016 meeting:  Approved and adopted as ready by Angela, seconded by Natalie, carried.

Treasurer’s Report: $2,145.76 GIC, $3,227.84Chequing.

Membership: 18 single, 1 family = 20 total

Motion to accept, Natalie and Hailie, carried. 

Old Business






Score Card Revision

Score cards have been ordered and received for the upcoming ride season.


Waiver Forms

Angela has created an electronic copy of previous waiver for modification new date for meeting of Rules Committee TBD.  Need to discuss parent/legal guardian/sponsor signatures.  To be added to the ride registration forms.

Rules Comm.

Rule Book

Jen to send the scorecard descriptive to Angela to be added to the rule book.  Iris will get in touch with Jen reference the descriptive.  Layout of rule book to be revisited.  Iris found other penalties on website; these will need to be aligned with rule book.  Rule book will need to be printed prior to the first ride so that a copy is available.  Changes will need to take place after, if necessary.

Rules Comm.


Article for submission to local newspapers

An article was printed in the 21 Apr edition of the Tribune.



Volunteer Appreciation Evening

Successful evening.  By all accounts everyone had a good time.


Vets for the new ride season

Sandilands will be covered by someone from Central Vet Services and Belair will be covered by Kara Rutherford from Woodlands Veterinary Services.

Ride Managers

Audit for Club books

Mary Anne has found an auditor for the books.  Once tax season passes someone from Mary Anne’s office will provide an audit.

Mary Anne


Will be held on 1 May, 2016.  Hailie has volunteered to attend on behalf of MTRC.  Meeting will be held at the Sports Manitoba Building from 12-3:00 p.m.


Sandilands Ride

A vet has been booked, volunteers are available.  Ride box is ready and ribbons have been sorted and ready for marking.  Iris has the awards and t-shirts.




Clinic – 21 April

Get Your Horse’s Back Up with Equine Competition Coach, Emma Tarvis was a successful clinic.  Approximately 30 people.  $160 to MTRC.  Total was $390, $200 to Emma Tarvis, $30 to rent microphone.  Very good presentation.


New Business

Pembina Valley Ride

Saturday 28 May.  Iris has been in contact with Chelsea Ashton (ride mgr DRM) reference volunteers/trail marking.  We will need six prepaid riders to run this ride.  South of Hwy 3, terrain will be rolling hills.  Iris will confirm amenities and post to website.  We still need volunteers for this ride.



Kelli has purchased a canopy with sides and it will be available at Sandilands.  Maura would like to borrow it for the Championship in August.  Discussion was to put our logo on it and loan it to Maura for the ride.  This should get our club some exposure.  Hailie knows someone who can decal it for us.





Postage for Thank you cards

Angela submitted a bill for $26.78.

Mary Anne


Printing of pamphlets.

Angela submitted a bill for $219.88

Mary Anne


Printing of score cards.

Angela submitted a bill for $183.80.

Mary Anne



Kelli submitted a bill for $446.32.

Mary Anne



Iris submitted a bill for $555.73

Mary Anne


Volunteer Night

Iris submitted a bill for $189.63

Mary Anne


White Board and Dry Erase Markers

Iris submitted a bill for $41.52

Mary Anne



Total bills for 26 April 2016:



Angela made a motion to pay the bills, seconded by Linda.

Next meeting:  The next meeting will be at Hailie Emms residence, Stony Mountain, 18 May 2016 at 6:00 p.m.  This meeting will be a potluck.

Motion to adjourn made by Angela, seconded by Hailie, carried.

Meeting adjourned: 7:57 p.m.